KISS Professional SolutionsKISS Professional SolutionsKeeping your workplace secure doesn’t have to be complicated. This step-by-step checklist will help you identify gaps, prioritise improvements, and make sure your office, staff, and assets are well protected.
Your entry points are the first line of defence. Review how access is managed across your workplace.
☐ All external doors and restricted areas require electronic or controlled access
☐ Staff access cards or credentials are regularly reviewed and updated
☐ Ex-employee and contractor access is promptly revoked
Modern access systems let you control permissions remotely and generate audit logs — useful for compliance and investigations.
CCTV cameras help deter theft, track incidents, and provide valuable evidence when needed. Position cameras at key movement points, not just entrances – hallways, reception areas and loading bays are common blind zones.
☐ Key areas such as entrances, exits, and car parks are covered by cameras
☐ Footage quality is clear and recordings are securely stored
☐ Cameras are inspected and cleaned regularly to avoid blind spots
An effective alarm system detects threats before they escalate. Make sure yours is in top shape.
☐ All doors and windows have functioning sensors or motion detectors
☐ Alarms are tested regularly and monitored after hours
☐ Notifications are configured to alert the right people immediately
If your alarm isn’t integrated with your access or CCTV system, consider connecting them – it speeds up verification and response times.
A secure perimeter reduces the chance of unauthorised entry and vandalism. It is important to regularly check after-hours lighting – many security breaches happen under poor visibility conditions.
☐ Fences, gates and barriers are in good condition and lock securely
☐ Outdoor lighting covers walkways, car parks and building entrances
☐ Signage clearly indicates private areas and restricted access
Even the best technology can’t help if people don’t use it properly. Awareness and training are key.
☐ Staff know how to sign in visitors and challenge unknown individuals
☐ Procedures are in place for reporting lost cards, keys, or suspicious activity
☐ Access and safety policies are reviewed during onboarding and refreshers
Make security part of your workplace culture — short reminders or toolbox talks go a long way.
Be prepared for the unexpected – from intrusions to evacuations. We recommend running a short drill twice a year to test communication and timing.
☐Emergency exits, alarms and evacuation routes are clearly marked and functional
☐ Duress or panic buttons (if installed) are tested regularly
☐ Emergency contact lists and response plans are up to date
Regular reviews ensure systems keep performing as expected. You can combine your next WHS audit with a security audit – both protect your people and your business.
☐ Security systems are serviced or inspected at least annually
☐ Logs and reports are reviewed for unusual activity
☐ A risk assessment is conducted at least once a year
Every workplace has a responsibility to protect staff, visitors, and sensitive information — and that includes how your security systems are installed and managed. Poorly installed or non-compliant systems can create privacy risks or even breach legal obligations.
☐ Security systems and surveillance practices comply with relevant privacy laws (e.g. handling and storage of footage)
☐ Your security provider holds the appropriate licences to operate in Victoria
☐ All individuals involved in installation or maintenance have current Police Checks
Always use a licensed security installer. In Victoria, both the security company and each individual technician must hold a current Private Security Licence and Police Check. This ensures your system is installed correctly, legally, and without compromising privacy or safety.
Have any questions or want to explore how this applies to your situation, our team is happy to help.
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This checklist will help you identify gaps, prioritise improvements, and make sure your office, staff, and assets are well protected.