Visitor Management System

With so many people accessing the workplace daily, how do you keep track of everyone that comes and goes? Know who is on-site at anytime.

How do you quickly access time and attendance insights for specific people or know when someone important shows up? These are just some of the questions that visitor management can answer. Visitor management helps a workplace keep track of the people that visit. This includes both new visitors and regular visitors such as workers. This is done by having visitors check in on arrival and check out when leaving and involves technology to automate the process. The data, which is stored in a database for easy referencing and reporting, can be used for tracking time and attendance, increasing security of a site, managing the number of people on site, and other workplace insights.

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Black screen with yellow text 'Wait,' a message 'Before you enter, we need you to answer some questions,' a QR code, and a yellow button that says 'Scan QR or tap here to continue'

Why Visitor Management is Important?

An accurate understanding of who is accessing the workplace goes a long way to keeping the workplace safe and secure. From employees to visitors, cleaners, maintenance people, a typical workplace might have various people attend during any period.

With Visitor Management a Workplace Can

Identify everyone that walks through the door
More accurately track the time and attendance of workers
Ensure new visitors meet certain requirements for entry
Record the body temperature of those entering the premises
Perform better contact tracing by identifying people that might have been in contact with an infected person
Set up alarms to be notified when a new visitor shows up
Reduce front office costs by automating the check-in process
See who is currently on-site
Better manage overcrowding
Verify attendance of external contractors such as cleaners
Make data-driven decisions based on the volume of visits and attendance
    Construction worker with a yellow hard hat and glasses, green overlay text 'Go' and 'Adam Godwin, you've checked out'
    Weekly calendar showing time entries for Monday to Sunday, with a red 'Stop' entry at 8:32 am on Thursday

    Digital Check-In Versus Paper Check-In

    While some workplaces still rely on pen and paper to sign in visitors, the safer, faster and more accurate option is to provide a digital check-in process that leverages facial recognition.


    Touch-free for a safer check-in With a better awareness of how viruses spread following the pandemic, people are less likely to want to touch shared surfaces. This includes pen and paper but also touch-based screens. That’s why the best visitor management solutions are touchless.
    Seamless entry
    The best visitor management solutions make the check in process quick and seamless. Regular visitors such as workers shouldn’t have to scan anything or fill out any forms. This is the benefit of facial recognition.
    Easy access to insights
    Paper logs have a tendency to pile up or get lost altogether. It’s also difficult and time consuming to sift through all the information to find valuable insights.

    With digital check ins, all information is stored securely online for easy access. With just a few clicks you can see a list of check ins, view monthly attendance for a specific individual, or see a breakdown of different groups of people.
    The ability to apply labels to specific identities allows a workplace to easily identify who people are.
    The ability to view check-in lists by day and time along with attendance insights.

    Construction worker in a hard hat and safety vest with a tablet, red overlay text 'Stop' and 'Do not access'

    Easy setup

    Visitor management solutions should be simple to set up. For example, at Next Tech Group we allow you to turn any iPad into a touchless check in kiosk. You can provide your own hardware or ask us to arrange it for you.

    Phone and web app

    Apps allow a workplace to access insights remotely, receive alarm notifications and more.

    Facial recognition

    This allows seamless and accurate check in of frequent visitors such as staff but also easy on-boarding and verification of new visitors.

    Dynamic QR codes

    These are unique QR codes that change for every person. They can be displayed when someone is not recognised, allowing for easy on-boarding and check in of new visitors.

    Temperature screening

    This feature allows a workplace to capture baseline temperatures and be alerted for anomalies.

    Alarms and notifications

    Set up alerts for failed check-ins, for particular identities and labels.


    Since KISS’ inception we have looked after the printing needs of customers across a broad range of industries, each with unique requests and requirements. Office layouts vary, volume requirements differ and installation processes are tailored… but what remains unchanged is our commitment to the customer.

    Real Estate

    Small Business Enterprise


    Multinational Corporations

    How it works..


    Through emails, phone calls and a site visit, our experienced team will examine the print environment of your business. We will develop a genuine understanding of your needs and goals, while keeping an eye out for excessive costs you might be paying currently.


    Based on our thorough review of your printing situation, we will recommend a tailored solution aimed at saving you between 20% and 50% on existing costs.


    With our expert technicians overseeing the installation process on site, business will experience a quick transition without interruption to your day-to-day.


    Once your KISS Print environment is set up, our Melbourne-based support team will ensure your operation runs without a hitch. From pre-emptive toner deliveries to same-day technical support, you will be guaranteed the best support in the industry.


    We offer industry leading products, matched by complete, fast and simple service. From the Melbourne home office to the multi national corporation, KISS has the solution to fit YOUR business.

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    Industry leading Konica Minolta, Kyocera & Brother devices.

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    Simplicity, transparency and a fair price

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    Konica Minolta
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    Having spent considerable time in the industry, selling and servicing devices from a range of manufacturers, we have carefully partnered with Konica Minolta, Kyocera and Brother – the premier photocopier and printer suppliers in the industry.